M-Files for Human Resources
THE INEFFICIENCIES OF INFORMATION CHAOS
Roughly 30 - 50% of the working day is spent on controlling data uncertainty and tracking down
information. Employee records, contracts of employment, payroll information and learning requirements barely scratch the surface when it comes to the plethora of information managed by HR, often in both paper and digital form.
Information chaos is detrimental to HR departments. They might have paper employee records and
contracts stored in a filing cabinet; use an HR system to manage employee issues and absence requests;
an intranet for managing job applications; and network drives for managing general documents.
With e-mail and other company-wide applications such as CRM, ERP and document management systems also thrown in to the mix, the result is typically a plethora of information silos with little or no communication between them.
THE HIGH COST OF UNINTELLIGENT DOCUMENT MANAGEMENT
In the U.S., poor data quality costs $3.1 trillion yearly. Bad data results in an average of 12% losses in a company’s overall revenue. Managing information with legacy systems inevitably leads to valuable time being wasted searching for documents and information.
This is often compounded by the proliferation of multiple versions of the same file, which results in errors and repeated work. HR teams simply cannot operate at maximum efficiency without the ability to easily access, process and share information that resides in these multiple locations while ensuring that confidential information remains protected. In order onboard employees efficiently and maintain compliance, it is vital for HR departments to facilitate smooth information management operations and ensure consistent workflows.
Overall, empowering the HR team too quickly and easily locate the exact content they need enables them to be more efficient while improving collaboration with the rest of the organization.