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University of Tennessee
 - Bursar's Office
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The
Bursar's Office of the University of Tennessee in
Knoxville was consumed with paperwork due to the size of
the University and the governmental requirements for
data retention. In fact their records had overflowed
their offices and were stored in off site locations.
They needed to capture all their existing 350,000 pages
of student records and be able to access all of the
information online.
CIMS gts provided an integrated Imaging and
Document Management System for the Bursar's Office
that allowed them to, capture all of their records,
integrate with their existing system and access the
information in a more timely manner. CIMS gts
developed a custom connectivity module that interfaced
to their existing student database to automatically
index the student record data. We then used this to
capability to perform the backfile conversion that
entered the 350,000 pages, of historical student
information, into the Document Management system.
Now any one within the Bursar's office can access the
data without ever leaving their desk, providing
instant access to all of the required information. In
addition the custom interface module that was
developed by CIMS gts is used to streamline the
entry of new data into the system by pulling the
student indexing information off of their mainframe
system.
CIMSgts used the Onbase Document Management
system from Hyland Software and the Ascent Capture
software from Kofax for scanning, as the basis for the
project. CIMSgts also integrated all the
hardware and interfaced to their existing network to
provide a complete turn-key solution for the Bursars
office at the University of Tennessee in Knoxville.
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