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Shelby County District Court
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The US District Court in Shelby County, needed
to make available to the public and county government
users, information that was contained in 27 reports,
that captured statistical information on the activities
related to the courts functions. In the past these 27
reports had been printed bound and distributed to users
within the county government and made available to the
public. A federal court case (Little v. Shelby county)
was the catalyst for making this information available
in a timely manner. The goals were to have the full
reports available to County Government users via the
local intranet and to launch a public website to provide
the information from 19 of the 27 reports in a chart
based format.
CIMSgts built a system using a Document
Management database to be able to capture and manage all
of information from the report used by the County
Government and the public. The mainframe reports are
captured using a custom application to deliver these
reports to the document management system and then they
are processed using a COLD application before they are
stored in the database. Now all of the reports can be
searched on and presented to the users, in a timely
manner, through a WEB interface
The information, that was required by the
public, is to be presented in a chart format and will
give them a visual representation of the courts
statistical information at that point in time. The
information is captured from the mainframe and passed
into a Data Mining application that stores the
information in a custom database developed by CIMSgts
. Then a WEB front end to the database was developed and
the queries were written so that a public user could
come into the site and run a report based on the up to
date information contained in the database. The Database
is constantly updated and the queries are generated anew
each time they are accessed, to make sure the
information is the latest available.
The US District Court now uses this system
exclusively and has completely eliminated the costs for
Printing, Binding, Distribution and Storage of these 27
statistical reports. This has also made the information
that is provided of a more timely nature, because they
do not have the delay involved in the physical handling
of the reports. All of the information is now online and
up to date.
CIMSgts used the OnBase Document
Management system from Hyland Software as the core
repository database that is used to mange all of the
data once it is entered into the system. The custom WEB
front end, that gives the public access to all of the
information, was developed by CIMSgts using .ASP
technology. In addition software from Monarch was used
to provide the data mining capabilities for this
solution.
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